Upcoming Board of Directors & Annual Membership Meeting
Please join us on Saturday, March 28th, at 11:30 am for the 2026 Annual Meeting and Election Day for five Director positions on the Board for Apache Shores Property Owners Association, Inc. (Apache Shores POA). The meeting will be held at 14919 General Williamson Drive, at the Apache Shores POA Barn.
Importantly, you will be able to vote either in person at the Annual Meeting or before by absentee mail or electronic ballot. More information on how to vote is found on the enclosed ballot.
Important Community Updates – Termination of Spectrum’s Contract
On January 30, 2026, Spectrum terminated its contract with Apache Shores POA, effective March 31, 2026. Spectrum will continue to provide management services, assist in day-to-day operations, and help plan and coordinate the Annual Meeting and Election Day. Spectrum will remain the agent for Apache Shores POA until March 31, 2026. The Board is working with Spectrum to ensure a smooth transition and transfer of information to the successor management company.
Next Steps – the Request for Proposal (RFP) Process and Status
The Board is actively seeking solicitations through an RFP process for a new management company and will review bids from approximately 10 different companies. The goal is to have the company onboarded by April 1, 2026.
Annual Maintenance Fee
Although the Annual Maintenance Fee is required to be paid by March 1 each year under our Declarations, in light of the management company transition, we will forbear from enforcing payment of the Annual Maintenance Fee until May 1, 2026 (unless a later date is communicated in writing by the board). This forbearance is temporary and shall not constitute an amendment to the Declaration or a waiver of any rights thereunder.
Quorum Requirements
We need a quorum of 10% of community members to vote (online, by absentee, or in person at the Annual Meeting) to ensure the timely election of the five Board member positions. Beyond the formal requirements, your vote demonstrates your investment in our community and provides valuable input on the issues that matter most to you.
The Importance of Your Vote
This is one of the most important periods in Apache Shores’ 50-plus-year history. Given our current financial challenges and the critical decisions ahead, your vote has never been more important. The Board of Directors will make decisions that directly affect property values, community standards, financial stability, and the overall quality of life in Apache Shores. By participating in the election, you ensure that your voice is heard and that the Board reflects the values and priorities of our membership. Please review the enclosed Candidate Profiles and vote!
Teleconference Info and Agenda
An Annual Meeting of the Members will be held on 3/28/2026 at 11:30 am, located at theApache Barn.
This meeting will also be held via conference call.
Teleconference Information
Universal Meeting Link: microsoft.com/en-us/microsoft-teams/join-a-meeting
Meeting ID: 247 740 285 363 77
Passcode: Wr9XZ9M2
Dial-in (audio only): +1 469-262-1741,,341931116#
How to Join the Meeting Online
Joining is easy! Use your web browser, Teams app, or dial in on your phone to connect to the meeting
with the options above. To join on your browser or in the Teams app, click the Universal Meeting Link
above and enter the Meeting ID and Passcode to access the meeting.
Tip: For the best experience, we recommend downloading the Microsoft Teams app, though this is
optional. Visit spectrumam.com/teams-login for more tips on joining a meeting or setting up a teams
account.
The meeting will be held to elect 5 board members and to transact any other business. To read bios of the board of director candidates visit: Candidates.
2026 Annual Meeting Agenda
- Call to Order, Roll Call, and Establishment of Quorum – 11:30 am
- Approval of Minutes
- 2026 Budget and Financial Report
- Consideration and Possible Approval of Property Management Company Contract and
Amended Billing Policy - Election Update
- Director Reports
- Member Comments. Comments will be limited to three minutes per speaker.
- Adjournment
Voting
You can vote via electronic ballot on the HOAst online platform today! Voting will remain open until
the meeting is adjourned on 03/28/2026.
To vote online simply login to your account on spectrumam.com and navigate to the online voting tab. Press the Online Voting button on the new screen and sign the user terms of service (you will only need to do this your first time using the HOAst platform). From there you follow the prompts to complete your online vote.
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